Collect form responses and send customized Gmail messages automatically
Workflow Description
An automation that captures form submissions, processes data with conditional logic, and sends personalized email messages through Gmail with optional file attachments converted from collected data.
How it works
- 1.Receive form submission data via webhook trigger
- 2.Apply conditional logic to process and route data
- 3.Convert data to file formats if required
- 4.Generate email content with HTML formatting
- 5.Send message via Gmail with attachments
Use cases
- Send automatic confirmation emails when customers submit contact forms
- Collect inquiry data and automatically email PDF reports to recipients
- Create personalized email responses based on specific form field values
Requirements
- Active Gmail account with send permissions configured
- Connected web form or data source providing submissions
- Defined recipient email addresses and message templates
Service Value
Ideal as a smart automation service combining integrations and AI to produce ready-to-use results.
Apps Used
Details
How to Use
- 1.Click "Download Template"
- 2.Open your n8n dashboard
- 3.Go to Workflows > Import from File
- 4.Select downloaded file and configure credentials
Nodes Used (21)
Split Out
Split Out
Imagen 3.0
HTTP Request
Variables
Set
Download Image
HTTP Request
On form submission
Form Trigger
Form Validation
If
Retry Form
Form
Upload to Cloudinary
HTTP Request
Sticky Note
Sticky Note
Sticky Note1
Sticky Note
Sticky Note2
Sticky Note
Sticky Note3
Sticky Note
Convert to File1
Convert To File
Generate HTML
HTML Page
Convert to File
Convert To File
Form Ending
Form
Has Email?
If
Send Results to Email
Gmail
Image to Base64
Extract From File
Gemini 2.0
HTTP Request
Sticky Note4
Sticky Note