Communication
Sync Gmail messages with HubSpot contacts automatically
8 nodes
117
72
Scheduled trigger
Workflow Description
This automation runs on a scheduled basis to extract emails from Gmail and update related contact records in HubSpot. It ensures your communication data and contact information remain synchronized across both platforms, eliminating manual data entry.
How it works
- 1.Execute workflow on a predefined schedule
- 2.Retrieve new emails from your Gmail account
- 3.Extract sender and recipient information from each message
- 4.Locate matching contacts in HubSpot or create new contact records
- 5.Update contact records with the latest communication activity and email details
Use cases
- Keep your HubSpot contact database automatically updated with every incoming email
- Maintain a centralized communication history with clients and partners
- Reduce manual data entry by automatically syncing email activity to your CRM
Requirements
- Active Gmail account with full email access permissions
- HubSpot account with valid API key and contact management permissions
- Stable internet connection and service availability during automation runs
Service Value
Ideal as a smart automation service combining integrations and AI to produce ready-to-use results.
Apps Used
Gmail
HubSpot
Details
Trigger
Scheduled trigger
Nodes
8
Apps
2
Views
117
Downloads
72
How to Use
- 1.Click "Download Template"
- 2.Open your n8n dashboard
- 3.Go to Workflows > Import from File
- 4.Select downloaded file and configure credentials
Nodes Used (8)
Send outreach email
Gmail
Get uncontacted HubSpot contacts
Hubspot
Every day at 9 am
Schedule Trigger
Sticky Note2
Sticky Note
Sticky Note
Sticky Note
Set keys
Set
Sticky Note1
Sticky Note
Record engagement in HubSpot
Hubspot