Extract Airtable Records and Send Summarized Emails
Workflow Description
A scheduled automation that pulls records from Airtable, processes them with AI to extract key information, removes duplicates, and sends organized email summaries. The workflow filters data intelligently and delivers results directly to specified recipients for seamless team communication.
How it works
- 1.Trigger automation on your defined schedule
- 2.Retrieve records from connected Airtable bases
- 3.Process text with OpenAI to extract essential information
- 4.Remove duplicate entries from the results
- 5.Send processed data via Gmail to designated recipients
Use cases
- Deliver weekly Airtable reports to team members as formatted emails
- Convert customer and sales data into concise email summaries
- Automatically distribute survey responses and form submissions to managers
Requirements
- Active Airtable account with well-organized data tables
- Gmail account with third-party app access enabled
- Valid OpenAI API key for intelligent text processing
Service Value
Ideal as a smart automation service combining integrations and AI to produce ready-to-use results.
Apps Used
Details
How to Use
- 1.Click "Download Template"
- 2.Open your n8n dashboard
- 3.Go to Workflows > Import from File
- 4.Select downloaded file and configure credentials
Nodes Used (24)
Grants to List
Split Out
Get Grant Details
HTTP Request
OpenAI Chat Model
OpenAI
Summarize Synopsis
Information Extractor
Eligibility Factors
Information Extractor
OpenAI Chat Model1
OpenAI
Merge
Merge
Save to Tracker
Airtable
Only New Grants
Remove Duplicates
AI Grants since Yesterday
HTTP Request
Get New Eligible Grants Today
Airtable
Generate Email
HTML Page
Everyday @ 9am
Schedule Trigger
Everyday @ 8.30am
Schedule Trigger
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Get Subscribers
Airtable
Send Subscriber Email
Gmail
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