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Extract email data from Gmail and organize it in Google Sheets

17 nodes 549 163 Automatic trigger
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Workflow Description

An intelligent automation template that monitors incoming emails, uses AI to automatically extract important data, then organizes it into Google Sheets for easier tracking and analysis of business communications.

How it works

  1. 1.Monitor Gmail for new incoming emails automatically
  2. 2.Process email content using OpenAI to extract relevant data
  3. 3.Analyze and format text according to predefined criteria
  4. 4.Add extracted data automatically to Google Sheets

Use cases

  • Automatically organize orders and invoices from email messages
  • Create a customer database from information sent via email
  • Track reports and email summaries in a unified spreadsheet

Requirements

  • Gmail account with full access permissions
  • Google Sheets account to store extracted data
  • OpenAI API key for AI-powered text processing

Service Value

Ideal as a smart automation service combining integrations and AI to produce ready-to-use results.

Apps Used

OpenAI Output Parser HTTP Request Gmail Google Sheets Wait If Set LLM Chain Split Out Aggregate Merge

Details

Trigger Automatic trigger
Nodes 17
Apps 12
Views 549
Downloads 163

How to Use

  1. 1.Click "Download Template"
  2. 2.Open your n8n dashboard
  3. 3.Go to Workflows > Import from File
  4. 4.Select downloaded file and configure credentials

Nodes Used (17)

/

OpenAI Model

OpenAI

#1

Structured Output Parser

Output Parser Structured

#2

Upload to LlamaParse

HTTP Request

#3

Sticky Note

Sticky Note

#4

Receiving Invoices

Gmail

#5

Append to Reconciliation Sheet

Google Sheets

#6

Get Processing Status

HTTP Request

#7

Wait to stay within service limits

Wait

#8

Is Job Ready?

Switch

#9

Sticky Note1

Sticky Note

#10

Sticky Note2

Sticky Note

#11

Sticky Note3

Sticky Note

#12

Sticky Note4

Sticky Note

#13

Sticky Note5

Sticky Note

#14

Add "invoice synced" Label

Gmail

#15

Get Parsed Invoice Data

HTTP Request

#16

Map Output

Set

#17

Apply Data Extraction Rules

LLM Chain

#18

Should Process Email?

If

#19

Split Out Labels

Split Out

#20

Get Labels Names

Gmail

#21

Combine Label Names

Aggregate

#22

Email with Label Names

Merge

#23

Sticky Note6

Sticky Note

#24

Sticky Note7

Sticky Note

#25

Sticky Note8

Sticky Note

#26

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