AI chatbot booking Teams appointments via Microsoft calendar availability
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Workflow Description
Advanced workflow using an AI-powered agent to receive messages via webhook, process conversations through OpenAI, and execute targeted actions such as posting to X or sending dynamic email notifications. The system uses memory buffers and conditional logic to route responses intelligently.
How it works
- 1.Receive incoming messages through webhook and buffer them in memory
- 2.Process conversations using OpenAI's language model with context awareness
- 3.Evaluate responses and trigger appropriate actions: post to X, send email alerts, or reply
Use cases
- Automated management of social media inquiries with intelligent responses
- Intelligent posting to X based on predefined criteria and conversation content
- Sending targeted email notifications when specific conditions are met
Requirements
- Active OpenAI API key for language model inference
- Configured X and Outlook accounts with necessary access permissions
- Accessible webhook endpoint to receive external system triggers
Service Value
Ideal as a smart automation service combining integrations and AI to produce ready-to-use results.
Apps Used
Details
How to Use
- 1.Click "Download Template"
- 2.Open your n8n dashboard
- 3.Go to Workflows > Import from File
- 4.Select downloaded file and configure credentials
Nodes Used (17)
Window Buffer Memory
Memory Buffer Window
Respond to Webhook
Webhook
OpenAI Chat Model
OpenAI
Make Appointment
HTTP Request
Execute Workflow Trigger
Execute Workflow Trigger
varResponse
Set
freeTimeSlots
Code
Get Events
HTTP Request
Get Availability
Tool Workflow
Send Message
Tool Workflow
Chat Trigger
Chat Trigger
Switch
Switch
varMessageResponse
Set
Send Message1
Microsoft Outlook
Sticky Note
Sticky Note
Sticky Note1
Sticky Note
AI Agent
Agent
If
If
Respond With Initial Message
Webhook
Sticky Note8
Sticky Note
Sticky Note9
Sticky Note
Sticky Note2
Sticky Note
Sticky Note3
Sticky Note
Sticky Note4
Sticky Note
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