Web Automation
Synchronize Gmail messages and create contacts in HubSpot
12 nodes
245
95
Scheduled trigger
Workflow Description
An automation workflow that periodically checks incoming emails in Gmail, extracts sender information, and automatically creates or updates contacts in HubSpot to maintain a unified contact database. Streamlines manual data entry and ensures up-to-date customer records across your CRM system.
How it works
- 1.Enable scheduled trigger to check Gmail inbox at regular intervals
- 2.Extract sender details and email subject lines from new messages
- 3.Verify whether contact already exists in HubSpot database
- 4.Create new contact or update existing contact information in HubSpot
Use cases
- Build a unified customer database from incoming email communications
- Eliminate manual data entry of email senders into HubSpot
- Improve lead tracking with automatically updated contact information
- Automate logging of external communications within your CRM system
Requirements
- Active Gmail account with read permissions for incoming messages
- HubSpot account with API key or OAuth authentication enabled
- Pre-configured filters and keywords to identify relevant messages
Service Value
Ideal as a smart automation service combining integrations and AI to produce ready-to-use results.
Apps Used
Gmail
HubSpot
Details
Trigger
Scheduled trigger
Nodes
12
Apps
2
Views
245
Downloads
95
How to Use
- 1.Click "Download Template"
- 2.Open your n8n dashboard
- 3.Go to Workflows > Import from File
- 4.Select downloaded file and configure credentials
Nodes Used (12)
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Every day at 9 am
Schedule Trigger
Sticky Note2
Sticky Note
Send outreach email
Gmail
Sticky Note
Sticky Note
Sticky Note1
Sticky Note
Record engagement in HubSpot
Hubspot
Get previously HubSpot contacts
Hubspot
if last contacted before a month
If
Get Hubspot Contact to engagement
HTTP Request
if there has been only one engagement
If
Set email keys
Set
Sticky Note3
Sticky Note