Files & Documents

Analyze Form Data with AI and Distribute Results via Email and Drive

37 nodes 270 115 Automatic trigger
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Workflow Description

Automation that captures data from Google Forms or manual input, analyzes it using OpenAI's intelligence, stores results in Google Sheets, archives files in Google Drive, and distributes findings via Gmail to stakeholders automatically.

How it works

  1. 1.Receive data from Google Form submissions or manual entry
  2. 2.Process and analyze content using OpenAI language model
  3. 3.Record structured results in Google Sheets spreadsheet
  4. 4.Save output files and documentation to Google Drive
  5. 5.Send processed data and reports via Gmail to designated recipients

Use cases

  • Automate customer inquiry processing and centralize responses in shared spreadsheets
  • Extract key information from submitted documents and notify teams of updates
  • Generate daily reports from form submissions and email them to management

Requirements

  • Active Google account with permissions for Sheets, Drive, and Gmail
  • OpenAI API key with sufficient credits
  • Google Form or data input interface configured
  • List of recipient email addresses for report distribution

Service Value

Ideal as a smart automation service combining integrations and AI to produce ready-to-use results.

Apps Used

Google Sheets Google Drive Output Parser LLM Chain OpenAI Gmail Form Trigger

Details

Trigger Automatic trigger
Nodes 37
Apps 7
Views 270
Downloads 115

How to Use

  1. 1.Click "Download Template"
  2. 2.Open your n8n dashboard
  3. 3.Go to Workflows > Import from File
  4. 4.Select downloaded file and configure credentials

Nodes Used (37)

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Google Sheets

Google Sheets

#1

SetImageData

Set

#2

Google Drive

Google Drive

#3

Download Image3

HTTP Request

#4

ideogram Remix

HTTP Request

#5

Set Upload Fields1

Set

#6

Structured Output Parser1

Output Parser Structured

#7

Switch1

Switch

#8

Image Reviewer

LLM Chain

#9

OpenAI Chat Model1

OpenAI

#10

Google Drive Remix Image

Google Drive

#11

Google Sheets - Add Remix

Google Sheets

#12

genImageURL1

Set

#13

genImageURL2

Set

#14

Download Image

HTTP Request

#15

TheImageURL

Set

#16

Gmail

Gmail

#17

creative brief

Set

#18

Ideogram Image generator

HTTP Request

#19

GET image

HTTP Request

#20

RE creative brief

Set

#21

Get Remixed Image

HTTP Request

#22

When clicking ‘Test workflow’

Manual Trigger

#23

Convert to File

Convert To File

#24

Spreadsheet

Set

#25

Google Drive - Create Folder

Google Drive

#26

Google Drive - Create Generations Folder

Google Drive

#27

Google Drive - Upload Spreadsheet

Google Drive

#28

Gmail - Send Setup Details

Gmail

#29

Sticky Note

Sticky Note

#30

Sticky Note1

Sticky Note

#31

On form submission

Form Trigger

#32

Sticky Note2

Sticky Note

#33

Sticky Note3

Sticky Note

#34

Sticky Note4

Sticky Note

#35

Sticky Note5

Sticky Note

#36

Sticky Note6

Sticky Note

#37

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