AI Agents

Airtable automation

28 nodes 197 132 Automatic trigger
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Workflow Description

This automation retrieves records from Airtable, processes them through an OpenAI-powered AI Agent, and distributes results to Monday.com and Outlook notifications, with batch processing for large datasets.

How it works

  1. 1.Trigger workflow manually or on a schedule
  2. 2.Fetch records from configured Airtable bases and tables
  3. 3.Process data in batches and pass to OpenAI AI Agent for analysis
  4. 4.Parse and categorize results using structured output parser
  5. 5.Sync processed data with Monday.com project boards
  6. 6.Send data summaries via Outlook email notifications

Use cases

  • Automatically update Airtable records based on AI Agent decisions
  • Send email alerts when new Airtable data is processed
  • Synchronize information between Airtable and Monday.com dashboards

Requirements

  • Active Airtable account with pre-defined bases and fields
  • OpenAI API key with active subscription
  • Connected Monday.com account in n8n
  • Active Outlook account for notifications

Service Value

Ideal as a smart automation service combining integrations and AI to produce ready-to-use results.

Apps Used

Outlook OpenAI Output Parser AI Agent Monday Com Airtable Split In Batches

Details

Trigger Automatic trigger
Nodes 28
Apps 7
Views 197
Downloads 132

How to Use

  1. 1.Click "Download Template"
  2. 2.Open your n8n dashboard
  3. 3.Go to Workflows > Import from File
  4. 4.Select downloaded file and configure credentials

Nodes Used (28)

/

When clicking ‘Test workflow’

Manual Trigger

#1

Sticky Note8

Sticky Note

#2

Sticky Note10

Sticky Note

#3

Microsoft Outlook23

Microsoft Outlook

#4

Sticky Note11

Sticky Note

#5

Sticky Note12

Sticky Note

#6

OpenAI Chat Model

OpenAI

#7

Set Category

Microsoft Outlook

#8

Structured Output Parser

Output Parser Structured

#9

If

If

#10

Set Importance

Microsoft Outlook

#11

AI: Analyse Email

Agent

#12

Sticky Note

Sticky Note

#13

Sticky Note1

Sticky Note

#14

Sticky Note2

Sticky Note

#15

Check Mail Schedule Trigger

Schedule Trigger

#16

Update Contacts Schedule Trigger

Schedule Trigger

#17

Monday.com - Get Contacts

Monday Com

#18

Airtable - Contacts

Airtable

#19

Convert to Markdown

Markdown

#20

Email Messages

Set

#21

Rules

Airtable

#22

Categories

Airtable

#23

Delete Rules

Airtable

#24

Contact

Airtable

#25

Loop Over Items

Split In Batches

#26

Merge

Merge

#27

Sticky Note3

Sticky Note

#28

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