Deploy and evaluate HR job applications with AI analysis
Workflow Description
Automate job application intake through a form, analyze CVs using an AI agent, store evaluations in Airtable, send assessment results via email, and schedule interviews in Google Calendar. Streamline your hiring workflow with intelligent screening and instant candidate communication.
How it works
- 1.Capture job applications submitted through the connected form
- 2.Extract and analyze resumes from Google Drive using the AI agent powered by OpenAI
- 3.Store evaluation results and scores in Airtable structured tables
- 4.Send automated email notifications with assessment outcomes to candidates
- 5.Schedule qualified candidates' interviews in Google Calendar automatically
Use cases
- Reduce manual resume screening time while maintaining consistent evaluation criteria
- Provide timely, professional responses to all applicants and improve candidate experience
- Centralize hiring data and automate calendar management to accelerate the hiring process
Requirements
- Active Airtable base configured with job positions and candidate tracking tables
- Valid OpenAI API key to power the AI agent for intelligent resume analysis
- Google Drive folder with candidate resumes accessible to the automation workflow
Service Value
Ideal as a smart automation service combining integrations and AI to produce ready-to-use results.
Apps Used
Details
How to Use
- 1.Click "Download Template"
- 2.Open your n8n dashboard
- 3.Go to Workflows > Import from File
- 4.Select downloaded file and configure credentials
Nodes Used (36)
On form submission
Form Trigger
Airtable
Airtable
Upload CV to google drive
Google Drive
applicant details
Set
Sticky Note
Sticky Note
Sticky Note1
Sticky Note
download CV
Google Drive
Extract from File
Extract From File
AI Agent
Agent
OpenAI Chat Model
OpenAI
Airtable1
Airtable Tool
Structured Output Parser
Output Parser Structured
Sticky Note2
Sticky Note
shortlisted?
If
Rejected
Airtable
Potential Hire
Airtable
Airtable2
Airtable Tool
generate questionnaires
OpenAI
questionnaires
Form
update questionnaires
Airtable
job_posting
Airtable Tool
candidate_insights
Airtable Tool
Personalize email
OpenAI
Edit Fields
Set
Send Email
Email Send
Sticky Note3
Sticky Note
Book Meeting
OpenAI
Google Calendar
Google Calendar Tool
update phone meeting time
Airtable
Screening Questions
OpenAI
job_posting1
Airtable Tool
candidate_insights1
Airtable Tool
screening questions
Airtable
Edit Fields1
Set
Sticky Note4
Sticky Note
Sticky Note5
Sticky Note